Add to Cart. Once O/As learn of a discrepancy in a tenants income, they must investigate and determine whether it is valid. The Income Discrepancy Report identifies households, in which a tenants income may have been reported incorrectly. Are you frustrated with resolving EIV Discrepancies? Made mandatory in 2010, the HUDs Enterprise Income Verification (EIV) system puts the responsibility on the owner and managing agents (O/As) to investigate and resolve incorrect reporting of income by a tenant. What To Do With Report Data 4. On the lfleft navigation panel, under Income Information, you can search by Subsidy Contract, Project Number, or Head of Household to get to the Income Report for ppparticipant families. The Income Discrepancy Report (IDR) is a report that is used as the third step in the process of recertification. Disposed of Assets Declaration. EIV discrepancies can require significant time and effort to resolve. Resolution Secrets for EIV Income Discrepancies (Multifamily System) Visit Main Event Registration Page. Income Discrepancy Report. Income Report For all new admissions, including Initial Certifications (IC), must: Review Income Report within 90 days after transmission of move-in certification to TRACS Resolve any income discrepancies with household within 30 days of Income Report date Print and retain Income Report in tenant file along with $500. It was the current, active cert in TRACS when the Discrepancy Report was compiled. Projected Annual Wages and Benefits from Form HUD-50059 The total income, from the discrepant 50059, that EIV recognizes Period of Income for Discrepancy Analysis: the timeframe for which EIV sees income from SSA and NDNH The POI begins 15 months prior to the current cert date, Enterprise Income Verification (EIV) System Access and Security Compliance Review the appropriate number of tenant files and complete a copy of this worksheet for each file reviewed. Training is a two hour class and includes all materials The owner/agent should be given at least a two-week notice in writing and notified of the documents that need to be available the day of the review, as specified in Addendum C. Addendum C provides a list of documents notated by the reviewer that the owner/agent must have available Title: N & H Entperprises, Inc Author: Roxie Last modified by: Administrative Assistant 2 Do you feel its a waste of time? Example screenshots make this a superb class for visual learners! The web-based system is used by PHAs and management agents to verify income and employment information of participating residents in HUDs rental assistance programs. The following are steps management must take to resolve income discrepancies: Notify and discuss any discrepancy with the resident within 10 days of the EIV report date (form# H033D-1). EIV Discrepancy Logs will be maintained in a separate file and labeled for each year. The Electronic Income Verification (EIV) system was established by HUD to meet the Rental Housing Integrity Improvement Projects (RHIIPs) goal of ensuring that the right benefits go to the right persons. (IVT) in response to an OIG audit that found a large volume of false positives in the EIV Income Discrepancy Report. Ensure the details you add to the IR-938B is up-to-date and correct. EIV discrepancies can require significant time and effort to resolve. Frequency of Reports 5. B. The first step is self-certification, which is when a client fills out an application and gives us information about their household income, rent, utilities, etc. According to HUDs records the undisclosed employment or employment income is indicated in EIV. The Income Discrepancy Report identifies families that may have substantially underreported SS/SSI benefits, wages, and/or unemployment compensation amounts to O/As based on the tenant income data from the HUD-50059, Owners Certification of Compliance with HUDs Tenant Eligibility and Rent Procedures, that is transmitted to the Tenant Rental Assistance Certification EIV reflects the actual annual income of $22018.70 and annualized last quarter income of $19518.57. a) review the EIV Income Report to confirm/validate family-reported income within 120 days of the PIC submission date; b) print and maintain a copy of the EIV Income Report in the tenant file; and . Quick View. EIV Failed Verification Report Reconciliation c) resolve any income discrepancy with the family within 60 days of the EIV Income Report date. Do you understand how to read the EIV Income Report, analyze and interpret the EIV Discrepancy Report and calculate the income during the applicable Period of Income; butyou struggle with determining if the discrepancy is valid or not and how to document resolution in the tenant Income Discrepancy Reports will be run at recertification (annual or interim and also 90 days from the move-in transmission date). Q-1 EIV Income Discrepancy Resolution Checklist December 2013 REV. written independent verification of disputed EIV data such as that provided by SSA and HHS NDNH, in accordance with 24 CFR 5.236. This virtual course will be held Friday, December 3, 2021 from 10:00 AM 1:00 PM. This Toolkit includes five (5) documents you wont want to be without: Period of Income Quarterly Conversion Schedule. Add detailed notes to the EIV Income Discrepancy Report and EIV income discrepancy case file checklist to be filed in the tenant file to "tell the story EIV reports all gross employment income earned whereas a form HUD-50059(s) does not report allowable exclusions from income 5. Training is a two hour class and includes all materials Q & A. For each historical adjustment (action type 14): EIV Discrepancy Logs are used to record responses to unresolved EIV discrepancies throughout the year. EIV. What is the period of the rent underpayment? Learn how to identify and recover improper payments. Event Description. $30. This results in a 100% income discrepancy of possible unreported income. (Change 4, 9-11.C.3, Exhibit 9-5 Use of EIV Reports) 3. EIV was developed as a tool to simplify the income verification process and improve the accuracy of tenant rent calculations. Toll Free: 855.505.4700. Fax: 208.424.7092. [email protected]. Date Received by EIV: 04/02/2011 Supplemental Security Income Benefits Verification Data Payment Status Code: N01 - Non-pay - Countable Income exceeds Title XVI federal benefit rate Income Discrepancy Resolution 1. During the course of your annual review, we used HUDs EIV system which indicated that there was indeed an income discrepancy. Failure to disclose new employment or employment income may be a violation of your lease. This 5-year review requirement is for all overpayments of assistance and is not limited to errors found using the EIV system. O/As are required to obtain . AD 4.100. 1. EIV Income Discrepancy Report; 2. EIV Income Report(s) for the Period of Income; 3. Any Other Applicable EIV Report(s) for the Period of Income; 4. Copies of all form HUD-50059s processed and transmitted to TRACS for the Period of Income, as applicable; 5. Yes No N/A 18. Resolving Income Report Discrepancies. The EIV system streamlines the verification process, minimizes the Download this document for free using the button below. The use of HUDs Enterprise Income Verification system (EIV) is mandatory for all HUD programs. To accurately resolve discrepancies, you must be able to interpret the EIV Income Detail Report and the EIV Income Discrepancy Report. EIV Report Review 3. eiv discrepancy resolution form . For residents living at a Project Based Section 8 Multi-family property, the contact information is listed below: Housing Compliance. On you participated in a meeting with the owner/agent to address discrepancies returned by HUDs Enterprise Income Verification (EIV). Identity and Income Discrepancies 6. How to Resolve Identity and Income Discrepancies 7. This EIV webinar will break down each EIV report and explain how to resolve the discrepancies found in EIV. How to maintain EIV security awareness; Course Outline: 1. EIV Income and Verification Reports & All Discrepancy Follow Up Documentation LCS will be looking to ensure that each of the EIV Income Reports and Verification Reports available in EIV are being generated at the required times, printed, reviewed, discrepancies followed up on and resolved, and documentation maintained in EIV conducts two separate evaluations during the Income Discrepancy Report generation process. This is our most requested training session- in part because EIV income discrepancies challenge many in the industry. We are contacting you today so that we can clarify your income information. Local: 208.331.4700. The outcome determines whether or not the results should be included in the Income Discrepancy Report. When an income discrepancy is identified, you must review the income reported on certifications retroactively 5 years or to the Move-In, whichever is more recent. EIV shows the list of households whose household actual income is at least $2,400 greater than the households reported projected income. Scenarios for each type of discrepancy, including identity and income, will be reviewed along with pathways for resolution. Title: A. Income discrepancies occur when resident income as reported in TRACS differs by more than $2,400 from the actual income reported by SSA and HHS. Fill out each fillable field. Review the EIV Income and Income Discrepancy Reports with each adult household member(s) Obtain written certification from each adult household member(s) only as it pertains to him/herself as to the accuracy or inaccuracy of the information contained in the EIV Income and Income Discrepancy Reports If the EIV Income Report was run for Annual Moving into the household reports, we cover the EIV Summary Report, Income Report, and Income Discrepancy Report. Actuals shows the added-up dollar amount for the year that EIV sees on the Income Report for the POI. Nelrod Company EIV Income Validation Tool (IVT) Training. Projected Annual Wages and Benefits from Form HUD-50059 The total income, from the discrepant 50059, that EIV recognizes Period of Income for Discrepancy Analysis: the timeframe for which EIV sees income from SSA and NDNH The POI begins 15 months prior to the current cert date, Download Now. Valid Income discrepancy that is a result of resident misrepresentation of not take any adverse action based solely on EIV data. It looks so intimidating but actually reading it is simple. DESCRIPTION. Were income discrepancies reported on the EIV Income Discrepancy Report investigated, resolved and file documented? Supplemental Security Income Benefits EIV received no benefit data. RESOLUTION OF EIV INCOME DISCREPANCY Name of Head of Household: Quarters Unit #: 1 January February March Address: 2 April May June Date of EIV Report: 3 July August September Period of Income (POI): 4 October November December Quarter Month Year EIV 50059 Difference Rent Calculator 4 11 2013 $ 424.00 $ 424.00 Standard Calculation (x) 2 0 4 12 2013 Initial Notice signed and dated by the resident. The information is obtained from local PHAs, State Workforce Agency (SWA), U.S. Department of Health and Human Services (HHS), and Social Security Administration (SSA). The Enterprise Income Verification (EIV) system serves as a central repository and source for income and benefit data, securely accessible over the internet to improve the accuracy of rent and income determinations. Income Discrepancy Report, O/As are expected to resolve these income discrepancies. Resolving Income Report Discrepancies. To accurately resolve discrepancies, you must be able to interpret the EIV Income Detail Report and the EIV Income Discrepancy Report. Revised 9.01.95. Enterprise Income Verification and follow the prompts to the Welcome page. Download. Schedule a date for the on-site review with the owner/agent and confirm the review date in writing. Indicate the initial move-in date in the appropriate box. Enterprise Income Verification Policy FASTForms Description Added an Income Discrepancy Worksheet. Income Discrepancy Report Use and Retention Requirements Owners must: Print and review the Income Discrepancy Report: At time of recertification (annual and interim) of family composition and income Within 90 days after transmission of a Move-In or Initial Certification to TRACS At other times as indicated in the Owners EIV Policies and Procedures Section III. EIV Income Discrepancy Reports Webinar Instructor: Anita Moseman Learning to resolve EIV discrepancies can be a confusing task for managers. It is then the house owners responsibility to investigate the discrepancy, and either confirm, or settle it. EIV shows the list of households whose household actual income is at least $2,400 greater than the households reported projected income. Budget Worksheet (HUD-92547) Download this document for free using the button below. Annualized Last Quarter: Last quarters data from the Income Report, multiplied by 4 to annualize it . Certification worksheet. The second step is to verify the information on the application. The tenant disputes the EIV income information; There is an EIV income discrepancy reported at the time of recertification (annual or interim) or at other times as specified in the O/As policies and procedures; There is incomplete EIV employment or income data for a tenant and the O/A needs additional information. With the right training, you can become a specialist in an essential function in the housing industry. Hence, youre faced with an EIV Income Discrepancy. Activate the Wizard mode in the top toolbar to obtain more recommendations. The reported income on the PIC system is matching the data provided through the computer agreements with SSA and HHS. What To Do With Report Data 4. Do supporting documents for Annual and Interim Recertifications include evidence that the EIV Income Detail Report and Income Discrepancy Report were printed, reviewed, and if any discrepancies resolved within 30 days of the report printed date (or) at the time of the recertification? The period of the rent under payment is 09/01/2007 08/31/2011 Enterprise Income Verification System (EIV) Housing Notice H-2013-06. Income Discrepancy Report The Income Discrepancy Report contained in the EIV system identifies families that may have substantially under reported wages, social security benefits and/or unemployment compensation. EIV Income Discrepancy Calculation Worksheet. Resolving Discrepancies . Since all EIV errors are not the result of errors in TRACS or resident non-compliance, it is helpful to maintain a record of response to errors in one place. Identity and Income Discrepancies 6. EIV Income and Income Discrepancy Report run within 90 days of the Move In Certification transmission to TRACS. For all other non-project based Section 8 complaints, the following links may be helpful: Section 20.0 Utilizing The Enterprise Income Verification (EIV) System. It was the current, active cert in TRACS when the Discrepancy Report was compiled. EIV Report Review 3. date of report: existing tenant search (ets) identity verification (iv) multi-subsidy (ms) deceased tenant (dt) new hire (nh) employment and income data (eid) _____ discrepancy determination & actions taken EIV Security 2. Amount of Annual Income Discrepancy: the difference between what EIV sees for the POI, and what the 50059 shows as income that EIV recognizes The income discrepancy report is the most misinterpreted report on the EIV system. This session will teach participants what types of income EIV does and does not recognize. date: resident/applicant: unit: household member name: _____ type of report in discrepancy . Learn when to print them, what they are telling us and where to store them. Best practices and knowing the systems and processes will ensure minimum impact on staff time and overheads. Q & A. Per HUD Handbook 4350.3, Change 4, 9-11 C.3.c., Owners must retain the Income Discrepancy Report along with detailed information on the resolution of the reported discrepancy in the tenant file. This is the gross income annualized for the household from income sources reportable in EIV based on the last quarter of the Period of Income When there is a difference of $2,400 or more between the Projected and either Actual or Annualized Last Quarter Reported Annual Wages and Benefits from EIV Data, an Income Discrepancy Report is generated 3134 Shumard Way Marietta, GA 30064 770-424-1806 We added an option for Other in the causes for the discrepancy. The EIV Income Discrepancy Report shows that the tenant had Reported Annual Wages and Benefits during the period of income used for the discrepancy analysis. 5. Title: A. Period of Income End Date = 12 months from the period start date; In the example above, the HUD-50059 reflects no income. Calculating Income Discrepancies Once projected and actual income data have been captured, the discrepancy evaluation process begins. 6. Nelrod Company EIV Income Validation Tool (IVT) Training. EIV Security 2. Next, (For Invalid Discrepancies - Note how invalid status was determined) Signature and Date . The EIV system electronically matches data from the National Directory of New Hires (NDNH) and the Social Security Administration. Title: Microsoft PowerPoint - EIV Income Discrepancies - Handout Version.pptx Author: Gwen Created Date: 4/26/2019 4:28:54 PM Frequency of Reports 5. However, there are no Reported Annual Wages or Benefits on the form HUD-50059 for the same period of time. Notification of EIV Discrepancy. How to maintain EIV security awareness; Course Outline: 1. In this introductory EIV course, participants will be provided a concise overview of monthly and quarterly reports stored in the EIV Master File as well as the Existing Tenant Search. Use this Excel worksheet to document review of EIV Discrepancy Report at AR and IR. (Change 4, 8-21 A.5.) Download Now. 2. To determine the income discrepancy, EIV looks at a Period of Income. Select the Get Form option to begin editing. Enhance your ability to research, analyze, document the resolution of EIV Income Discrepancies by using PMCS-created EIV Income Discrepancy forms to make the analysis and resolution process flow more smoothly. Scenarios for each type of discrepancy, including identity and income, will be reviewed along with pathways for resolution. 4. Add to Cart. To determine the income discrepancy, EIV looks at a Period of Income. Chapter 9: Enterprise Income Verification (EIV) 4350.3 REV-1 CHAPTER 9. Click the Sign button and make a digital signature. Remember to use the EIV Summary Report, Income Report and Income Discrepancy Report as part of recertification (annual and interim) and at other times as defined in your policies and procedures. Income Report For all new admissions, including Initial Certifications (IC), must: Review Income Report within 90 days after transmission of move-in certification to TRACS Resolve any income discrepancies with household within 30 days of Income Report date Print and retain Income Report in tenant file along with Purchase the "EIV - Enterprise Income Verification" package to get all of the forms listed and a whole lot more! (IVT) in response to an OIG audit that found a large volume of false positives in the EIV Income Discrepancy Report. ENTERPRISE INCOME VERIFICATION (EIV) 9-1 Introduction This chapter describes the requirements for using the information in the Enterprise Other EIV Income Reports (Income Discrepancy Report, New Hires Report, No Income Reported on 50059, and No Income Reported by HHS The Enterprise Income Verification (EIV) system was made mandatory in 2010. This includes information on resolution of the discrepancy regardless of whether the discrepancy was found to be valid or invalid. This virtual course will be held Friday, December 3, 2021 from 10:00 AM 1:00 PM. Tenant File Review Worksheet form HUD-9834 (04/2018) Ref. Best practices and knowing the systems and processes will ensure minimum impact on staff time and overheads. Does EIV have you stumped? This fundamental Add the date to the record using the Date function. This session will teach participants what types of income EIV does and does not recognize. How to Resolve Identity and Income Discrepancies 7.